Refund Policy

Updated 23 January 2018

The Modern Language Teachers Association of NSW (MLTANSW) collects participation fees for some Professional Learning Events.

We will refund the fee to the payer in the following cases.

Professional Learning Event participation fee

  • When the payer’s written cancellation notice (e.g. email) is received by by one week prior to the event.

  • When a doctor’s certificate, which covers the date of the event, is received by MLTANSW via email to

Purchases of membership fees cannot be refunded or exchanged.


The MLTANSW Committee reserve the right to change these terms and conditions at any time without prior notice. 


All speakers, whether invited or accepted via the call for presenters and all persons submitting or coordinating an application on behalf of a speaker, must be aware of and agree with, the terms and conditions outlined below.

Submitting a proposal

All persons who submit an application (‘primary contacts’) agree to:

  • receive consent from their co-speakers to submit their personal details such as name, organisation and contact details via the online submission portal and to have their details stored in the database

  • ensure that all their co-speakers are aware of the terms and conditions, privacy policy and registration fees applicable should their proposal be accepted into the program

  • be the main point of contact in the pre-planning of the conference program if their proposal is accepted and inform all speakers of any communications and information regarding the conference

  • advise the committee in writing of any changes as soon as they are known.

Withdrawing a proposal or a session

Withdrawals need to be communicated in writing by the person who originally submitted the proposal (‘primary contact’). In doing so, the committee assumes that all other co-speakers have been informed of the withdrawal. Once a proposal is withdrawn, it will not be reinstated.

Speaker registration fees

The acceptance of a proposal does NOT include registration or any costs associated with attendance at the conference (such as travel and accommodation), or any other costs associated with the preparation or delivery of the presentation.

All speakers agree to:

  • register for the conference (registration will be offered at the early bird delegate rate)

  • pay the speaker registration fee

  • be available to present on any of the main three days of the conference

  • speakers who fail to notify the committee and/or who do not pay and register may be withdrawn from the program at the discretion of the committee.

  • if none of the speakers of an accepted proposal fails to register for the conference, the presentation may be withdrawn from the program at the discretion of the committee.

Conference proceedings

PDF copies of all presentations will be made available to delegates of the conference. Presenters must opt-in to allow this during the application process.

Non-commercial policy

All persons who submit an application (‘primary contacts’) and all speakers understand and agree that the LLC Conference is a forum for learning and networking and as such is non-commercial. Under no circumstances should a programmed session be used for direct promotion of a presenter’s product, service or other self-interest.

Video and photography

Sessions will be photographed or filmed at the conference for publication on the conference website or used online in social media or to use to promote future conferences.

We pay respect to the Traditional Custodians and First Peoples of NSW, and acknowledge their continued connection to their country and culture.


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